Plan & Develop a Work Schedule or Plan

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• Show Me!

  How Teams Work

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  What makes a group a team?

  GROUPS	TEAMS
  not involved in creating workplace goals	help to create workplace goals
  individuals have their own goals	individuals have their own goals that contribute to the goals of the team
  individuals interact with each other but work on their own project	individual's work assists the work of others
  grouped for basic purpose, but each individual does their own thing, opinions not valued	based on valuing and using the skills, knowledge, abilities and opinions of others
  one person's progress does not affect anyone else	progress depends on the help and input of others
  Groups operate independently	Teams operate interdependently

  Successful teams are based on:

  • shared understanding
  • ground rules
  • commitment

  Shared Understanding

  • Each team member must accept the purpose and goals of the team.
  • Without the shared understanding of team members, success will be difficult.

  Ground Rules

  • Effective teams work with mutually agreed ground rules and procedures.
  • It is essential that teams do not deviate from their purpose.

  Commitment

  • Team members have a commitment to the team's purpose and respect opinions.
  • As commitment develops team members take ownership for the team's success.

  Effective teams function on the strength and skills of all team members.

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  Work Schedules

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  A work schedule:

  • describes a work day.
  • shows the times you work.
  • shows the tasks you have to do.
  • relates to timeframes to complete your work.

  Work schedules may include:

  • information about what needs to be done.
  • when it needs to be done.
  • who is responsible for doing it.

  A work schedule can show:

  • the work hours and times of an employee.
    • this may be a daily or weekly planner, or a roster.
  • the work expectations and responsibilities.

  A work schedule:

  • can be a plan for performing work or achieving a goal.
  • may list the order of importance and the time allowed for each part.

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  Work Plans

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  Work plans relate to the order in which the job is completed and by whom.

  The best teams agree on a plan and a process.

  Plan, Do, Check, Act, Repeat (PDCAR) is a simple process for a work plan and team operation.

  plan	Find information and resources, map out a plan for action.
  do	Implement the plan and monitor results.
  check	Check the data, discuss with other team members and find more information.
  act	Modify your plan.
  repeat	Repeat the process if necessary.

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  Deadly Jam Story

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  'Deadly Jam' Music Festival

  To run an event like the Deadly Jam Music Festival you'll have to:

  • be organised.
  • get a team of people involved to assist with:
    • the planning.
    • the organisation.
    • the staging of the event.

  You need:

  • to have a strong vision of what the festival should be like.
  • a committee of people with different roles and responsibilities:
    • to help organise different aspects of the production.
    • to manage the budget and funding.

  It is important to allocate responsibilities to your committee members according to:

  • their abilities and knowledge.

  Remember that some people:

  • like to remain in their natural comfort zone.
  • are prepared to take on a challenge or develop new skills.

  PLAN YOUR WORK and WORK YOUR PLAN

  A committee must:

  • form a basic plan.
  • identify all areas to be covered, eg time of year, how many people, where?
  • stick to the plan.
  • follow it through.
  • get support from the community.

• Say It

  There are 2 parts in this section.

  1. The Glossary

  The glossary lists the more difficult words related to the topic in alphabetical order. The glossary also gives the meaning for each word.

  2. Look, Cover, Write, Check!

  This activity gives you practice at remembering and writing the words from the glossary.

• The Glossary

• Do It

  Efficient and effective workplace practices are important in all workplaces. In order to achieve the expected result it is necessary to set goals, organise and implement plans, and review the outcomes. Sometimes it may be necessary to reset goals and make new plans.

  Individual workers may work independently; they create their own goals and manage their own projects.

  Team players work interdependently; the team develops a plan, puts the plan into action, monitors and checks the results, and modifies the plan to improve the outcomes.

  Work schedules assist all workers to organise their time and keep 'on track'. A work schedule may be as simple as a daily planner, or as complex as a running sheet for a function or event.

  Jump to Activities

• Do It: Teamwork

  

• Do It: Employee Work Plan

  

• Do It: Planning an Event

  

Check It